Our lawyers have now had many opportunities to attend condominium meetings following the arrival of the new prescribed proxy form. And it’s clear to us that many owners are struggling with the new form. The problem seems to be that the new form (although excellent in many ways) is just not all that user-friendly. We’ve all seen plenty of comments about this from across Ontario.
So, I decided to prepare an improved version of the prescribed proxy form. You can find it here.
In my opinion, the improved proxy form at the above link is in the prescribed form (and is therefore perfectly legal). Most notably, I’ve kept all of the substantive prescribed wording. [I don’t recommend deleting any of the obligatory wording.] I’ve made some slight improvements to the formatting, and I’ve added some words of guidance to help minimize confusion…so as to allow the user to understand and correctly use the form. In my view, that’s a really worthwhile goal. It’s also my view that Sections 1, 2, 3 and/or 4 of the form can be deleted if they don’t apply to the particular meeting. Again, the idea is to minimize confusion. I don’t feel that this diminishes, or detracts from, the prescribed form in any way.
This isn’t the first time that I’ve prepared what I consider to be an improved version of a prescribed form. I see it as my attempt to make the legislation work effectively, and as intended, for our clients.