In the case of Yeung v. MTCC 1136, the Applicant owner in the condominium applied to CAT for access to email correspondence relating to the condominium corporation’s renewal of a gas contract. The email correspondence in question was referenced in Board minutes. The Tribunal held that the email correspondence was not part of the corporation’s records (and the owner was accordingly not entitled to see the emails).
There is no prescribed format, and no specific guideline, about the required content for board minutes. But, I think it’s clear that the minutes should contain the following:
- the date of the meeting (and the start time of the meeting, if desired);
- the persons in attendance at the meeting;
- the resolutions (including mover, seconder, and decision taken in each case).
Additional information in the minutes is essentially “optional.”
However, I add the following notes: Continue reading “What Should Go In Board Minutes?”